Show Hours
Tuesday, April 9 10:00 am – 6:00 pm
Wednesday, April 10 9:00 am – 6:00 pm
Thursday, April 11 9:00 am – 2:00 pm
Move in Deadline — plan your travel accordingly
All booths must be occupied and completely set up by 5:00 pm on Monday, April 8, 2024. Exceptions will be granted providing advance notification is sent to KimDiCianni@ipc.org. If notification of late move-in is not submitted in advance of move-in and space is not completely set by 5:00pm on Monday, April 8, 2024 the space will be considered abandoned, and Show Management will repurpose the space as they see fit.
Exhibitor Move-In
Exhibitor move-in for IPC APEX EXPO is targeted, meaning each exhibitor will be assigned a specific move-in date and time in which their shipments can arrive. Due to the high volume of exhibitor freight for this event, we use this systematic process for the receipt of freight and delivery to booths which is based on when IPC obtain access to the exhibit halls, the location of booths in the exhibit hall and on specific exhibitor needs. A scheduled target time means that your freight will begin to be unloaded at some point during your allotted time frame. Refer to the target move in plan for the day and time scheduled for your booth. Please also note:
- A scheduled target time means that your freight will begin to be unloaded at some point during your allotted time frame.
- DO NOT schedule installation labor until after your scheduled target time.
Target Confirmation Form – Due March 1
This confirmation form is required for all exhibitors, regardless of booth size
This form can be accessed in the exhibitor services manual under the Shipping/Material Handling Tab by selecting Target Information.
Target Change Requests
If you would like to request a change in your assigned target date/time for move-in, please complete the target change request form located in the exhibitor service manual by March 1, 2024. All requests will be reviewed and responded to within one week. Please note, completion of this form does not automatically guarantee approval of request. While Shepard will attempt to honor all requests, some requests may not be granted due to logistical considerations, booth locations, dock availability and labor demands.
Off Target Shipments
If shipments are received outside of your assigned target move-in time, surcharges will apply. All trucks delivering shipments to show site must arrive at the marshaling yard 2 hours prior to the start of the target time. Additionally, trucks missing their target time will be unloaded on a first come, first serve basis after the trucks are unloaded during their target time.
Special Material Handling Rates for Machinery
Due to the heavy equipment on display at APEX EXPO, discounted material handling rates are available for machinery. In order to take advantage of this discount, be sure you do the following:
- Make sure machinery crates and/or skids a labeled with designated machinery label
- Use the special machinery material handling form
- Provide a copy of a certified weight ticket for your entire shipment
- Ensure your shipment arrives per your target move assigned time slot
- Review the machinery rate form in the exhibitor manual for additional details
Carpeting / Booth Vacuuming
Please note, vacuuming is not included in carpet rental fees and although carpeting is installed clean, we highly recommend ordering booth vacuuming prior to the show opening or ordering a protective covering (visqueen), to maintain the cleanliness of your carpeting and protect it from excess debris during move-in. If you’re utilizing the services of an Exhibitor Appointed Contractor (EAC) and they apply visqueen to your carpeting during move-in, it is the responsibility of the EAC, not Shepard Exposition Services, to remove the visqueen prior to show opening. Both visqueen and booth vacuuming can be order through the exhibitor service manual.
Exhibitor Appointed Contractors (EACs)
All exhibitors are required to submit an EAC notification form to IPC to notify us in advance of your intent to use an independent contractor for your booth. EAC notification forms are due on March 15, 2024.
Exhibitor Service Manual
Please follow the instructions below to access the online kit and to begin placing your orders:
- Go to the Exhibitor Service Manual
- Select the orange button “Login in for Online Ordering”
- Username: Enter Your Email Address
- Enter Password: IPC24 (you will have the opportunity to change your password after you login)
Questions?
Refer to the following list to find your assigned concierge zone. This concierge will be your primary contact for all Shepard services on this event.
Domestic: (888) 796-0642
International: 011-702-507-5278
